Template
Change Order Template for Freelancers
A simple addendum for scope changes, milestone updates, added fees, and client approval.
🧭 Use cases
Use this when a project expands, a milestone shifts, or a client asks for extra work after the agreement is already in place.
It helps keep the approval in writing before the extra work starts.
✍️ Copyable template
PROJECT AMENDMENT / CHANGE ORDER #01
Project: [Insert Project Title Here]
Client: [Insert Client Name]
Date: [Insert Date]
1. Description of Modifications: [Detail the exact new features, copy revisions, or design changes.]
2. Financial Adjustment: Client agrees to an additional fee of $[Amount] or $[Rate]/hr.
3. Timeline Impact: The delivery schedule extends by [Days] business days.
4. Acceptance: All other terms remain active and binding.
✉️ Email draft
Subject: Change Order for [Project Name]
Hi [Client Name],
The requested update falls outside the original project scope, so I’ve prepared a change order to document the revised deliverables, timeline, and fee.
Please review the attached addendum and reply with approval when you’re ready.
Thanks,
[Your Name]
[Your Name]
❓ FAQ
When should I use a change order?
Use it whenever a request changes scope, adds work, or shifts the agreed delivery plan.
Should I email the template or sign it?
Email it first and get written approval before starting the extra work.